- The Mission
- Division III Philosophy
- Ohio Athletic Conference
- Student-Athlete Advisory Council
- Academic Support & Eligibility
- Health & Counseling Services
- Insurance Policy
- Athletic Training Policies
- Concussion Protocol
- NCAA Banned Substance List
- New Student-Athlete Medical Forms
- Athletic Award System
- Departmental Awards
- Student-Athlete Code of Conduct
- Alcohol Policy
- Drug Testing & Education Policy
University Mission Statement
Heidelberg University is a community of learning that promotes and nurtures intellectual, personal and professional development, leading to a life of purpose with distinction.
Heidelberg will be a welcoming, student-centered university where in-class and out-of-class learning is seamless and continuous. Both the undergraduate and graduate curriculums will effectively integrate liberal arts and professional preparation across disciplines to prepare our students to be global citizens who communicate effectively, think critically and serve thoughtfully.
Statement of Educational Philosophy and Values
Heidelberg University, in the Liberal Arts tradition, educates persons who can act effectively and with integrity in a world of change. It cherishes academic excellence, honors knowledge, encourages original research, and promotes a lifelong commitment to free inquiry. Heidelberg is dedicated to being a diverse community that challenges students to understand their cultural heritage and the contemporary world, to explore frontiers of knowledge, and to develop powers of mind and spirit. In keeping with its historic affiliation with the United Church of Christ, students, faculty, and staff and the Board of Trustees work together to understand and respect diverse cultures, religions and lifestyles. Heidelberg University develops individuals with high moral and ethical standards who are productive in their life's work, engaged in their communities, and responsible citizens of the world.
Athletics Mission Statement
The Heidelberg University athletic department places the highest priority on the overall quality of the student-athlete's educational experience and on the successful completion of their academic programs. In doing so, we strive to operate in harmony with the academic atmosphere of the university.
Heidelberg athletics is an important part of the college's community of learning that promotes and nurtures intellectual, personal and professional development, leading to a life of purpose with distinction. Recognizing that students have needs and interests outside the classroom, the athletic program is committed to providing opportunities of participation that enhance the educational experience. The athletic experience should promote attitudes of integrity, sportsmanship, and respect for others.
The athletic department should be operated in a manner designed to protect the health and welfare of the student-athlete. The department should strive for equitable opportunities for males and females and should support ethnic and gender diversity for all constituents.
Colleges and universities in Division III place highest priority on the overall quality of the educational experience and on the successful completion of all students' academic programs. They seek to establish and maintain an environment in which a student-athlete's athletics activities are conducted as an integral part of the student-athlete's educational experience, and in which coaches play a significant role as educators. They also seek to establish and maintain an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. (Revised: 1/10/95, 1/9/06 effective 8/1/06)
To achieve this end, Division III institutions:
(a) Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its entertainment needs;
(b) Award no athletically related financial aid to any student;
(c) Encourage the development of sportsmanship and positive societal attitudes in all constituents, including student-athletes, coaches, administrative personnel and spectators;
(d) Encourage participation by maximizing the number and variety of athletics opportunities for their students;
(e) Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their relationships with student-athletes;
(f) Assure that athletics participants are not treated differently from other members of the student body;
(g) Assure that athletics programs support the institution's educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of an institution's athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission; (Revised: 1/9/06 effective 8/1/06)
(h) Assure that athletics recruitment complies with established institutional policies and procedures applicable to the admission process; (Adopted: 1/12/04 effective 8/1/04)
(i)Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body; (Adopted: 1/9/06 effective 8/1/06)
(j) Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body; (Adopted: 1/9/06 effective 8/1/06)
(k ) Provide equitable athletics opportunities for males and females and give equal emphasis to men's and women's sports;
(l) Support ethnic and gender diversity for all constituents; (Adopted: 1/12/99)
(m) Give primary emphasis to regional in-season competition and conference championships; and
(n) Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities.
The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs. The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences.
The Ohio Athletic Conference is the third oldest existing collegiate conference. Founded in 1902, the OAC is predated only by the Michigan Intercollegiate Athletic Conference and the Big Ten. The history of the OAC is the story of a successful search for the elusive principle of amateurism in intercollegiate athletics. Administratively, it is a record of 100 years on intelligent pains of organized intercollegiate sports in the United States.
The philosophical purpose of the Ohio Athletic Conference shall be control of intercollegiate athletics among the members of the Conference by maintaining:
a. A proper balance between athletics and regular scholastic work of the college.
b. The development of high ideals of sportsmanship.
c. Standards of amateurism.
d. Presidential and faculty control of intercollegiate athletics
e. Uniform eligibility rules of participants.
f. Satisfactory officials for contests.
g. As fair and equal competition as is possible in the various sports among member institutions.
The Ohio Athletic Conference sponsors championships in twenty-one sports, eleven men's and ten women's. The present Ohio Athletic Conference consists of ten private, liberal arts colleges/universities in Ohio
- Baldwin Wallace College Berea, OH
- Capital University Columbus, OH
- Heidelberg University Tiffin, OH
- John Carroll University University Heights, OH
- Marietta College Marietta, OH
- University of Mount Union Alliance, OH
- Muskingum University New Concord, OH
- Ohio Northern University Ada, OH
- Otterbein University Westerville, OH
- Wilmington College Wilmington, OH
Sportsmanship within the OAC
a. OAC institutions expect high standards of honesty, integrity and behavior in the conduct of intercollegiate athletic events.
b. It is the responsibility of coaches, student-athletes and fans of OAC institutions to recognize the significance of their behavior as visible members of the campus and local community. These participants are therefore expected to live up to their responsibility by demonstrating good sportsmanship.
c. Existing rules for athletic competition that deal with this matter will be fully enforced at each institution. Where existing rules are inadequate, appropriate groups should establish and enforce new standards.
d. Inappropriate conduct on the part of coaches, student-athletes or fans, including verbal or physical abuse or demeaning words or actions towards officials, coaches, players or fans is unacceptable and will not be tolerated at any OAC event.
e. Any such activity, such as bench jockeying, taunting or baiting by student-athletes, coaches or spectators, should be reported to the game official or game administrator, who, upon confirmation of the activity, will warn the offending party that further offense will result in:
1. For student-athletes and coaches, at minimum, a penalty consistent with the sport and/or a final warning that a third offense will result in removal from the event.
2. For spectators, any offense can result in removal from the event at the discretion of the game official or administrator.
f. If a student-athlete or coach is ejected by the official from a game, the athlete or coach must leave the playing area and go to an area designated by the game administrator.
Public Criticism of Officials
Public criticism of officials by coaches, players or institutional personnel is not permitted. This includes any reference to "questionable calls" or insinuation that the officiating affected the outcome of the contest. Violations of this rule will result in disciplinary action.
a. Fan ridicule of the opposition is strictly prohibited. The game administrator(s) and security must make every effort to identify, warn and remove from the premises upon repeat violation any spectator who degrades opposing student-athletes, coaches, officials of fans.
b. Apparel and novelties that are lewd, suggestive or degrading to the opponent will be prohibited at the site of an OAC contest. (Adopted 10-28-07)
The Heidelberg University Student-Athlete Advisory Committee (SAAC) is composed of student-athletes representing all campus sports assembled to provide insight on the student-athlete experience. The SAAC also offers input on the rules, regulations and policies that affect student-athletes' lives on NCAA member institution campuses.
Heidelberg SAAC meetings are held bi-weekly or monthly depending upon programming and last up to one hour. All student-athletes are welcomed and encouraged to attend. SAAC meetings involve committees and speakers who concentrate on each of the five pillars of CHAMPS/Life Skills: Academics, Athletics, Career Development, Personal Development and Service.
Presently, there are separate national SAACs for NCAA Divisions I, II and III. NCAA legislation mandates that all member institutions have SAACs on their respective campuses. Further, NCAA legislation requires that all member conferences have SAACs.
SAAC Mission Statement
The SAAC committee strives to:
Provide an opportunity for student-athletes to effectively communicate their ideas to the athletic department administration involving the welfare of the student-athletes in the program. Promote the sharing and discussing of concepts and issues in athletics. Promote more involvement of student-athletes in campus and community projects. Design and implement programs to encourage academic achievement, health promotion, social responsibility, and general awareness.
All student athletes are required to use the current academic report cards. The information reported on these cards is for the coaches to evaluate your academic progress. You are required to have your professor fill them out quarterly per semester the information your professor includes on them may not be erased or altered. Coaches may require more academic support such as study tables, note taking class, or even time management practices.
The Academic and Career Support Center recently began hosting group study sessions on Tuesdays and Thursdays from 7:00 PM – 9:00 PM in the classrooms of University Hall (2nd floor). We still have plenty of space for additional students to stop in and get assistance in a variety of areas. Currently we have tutors for the following subjects present at these study sessions: Biology, Chemistry, Math, Writing, Psychology
These sessions are geared specifically to Freshmen and core level classes. Students do not have to stay for the full 2 hours, we are simply available to help them if and when they need it. Please ask your athletes to come prepared to the sessions with their homework, textbook, and syllabus!
It is expected that all athletes attend all classes unless otherwise indicated by your coach. For those having to miss class for an athletic competition best practice is to contact the professor prior to missing class to make up any missed work. Ultimately it is up to the professor to allow or not allow you to make up any missed work due to attending an athletic competition. The Explained Absence Policy is available here.
Intercollegiate Academic Eligibility
In order for a student to be eligible to compete in intercollegiate Activity they must might satisfactory progress. Which mean with the exception of your first colligate semester you must maintain an average of 12 semester hours passed. Also at all times you must be enrolled for a minimum of 12 semester hours at any point if you drop below 12 semester hours you are immediately ineligible. The Academic Progression Requirements are available here (page 36).
The Dr. L.D. Stoner Health & Counseling Center is located in Room 141 in the lower level of the Campus Center Building. The Health & Counseling Center provides accessible, caring confidential, high-quality health services to its student population. The Center strives to improve the well-being of the campus community and its environment by contributing to the optimal development of the individual. Its focus guides students to a realization of their potential by maintaining or restoring physical and emotional health and well-being though medical, education and counseling services. The staff empowers students to become knowledgeable health care consumers and assists them in making positive lifestyle choices while striving to protect the students’ personal rights and interests.
Stoner Health Center is located in the Campus Center-Room 141. The Health Center provides the Heidelberg University full-time traditional and commuters students with a modern clinical facility and small pharmaceutical dispensary.
Hours of Operation
The Health Center is open Monday through Friday during Fall and Spring semesters when classes are in session. Hours of operation are 7:15 – 3:15 P.M. Walk in clinic hours are Monday-Friday, 8:30- 10:30 A.M. By appointment clinic hours are Monday-Tuesday-Wednesday-Friday, 1:00-3:00 P.M.
Emergency Room Services
Students are encouraged to use the Stoner Health Center during the hours of Health Center operation since non-emergency ER visits are often not covered by health insurance companies. If emergency services are needed when the Health Center is closed, the nearest emergency facility is located at Mercy Hospital of Tiffin (US 224, St. Lawrence Drive - Tiffin-Fostoria Rd.) in Tiffin, Ohio approximately two miles from the Heidelberg campus. Emergency services are available at Mercy Hospital 24 hours/day, seven days/week.
A small formulary for prescription medications, tuberculin skin tests and immunizations are available. In stock over-the-counter drugs are charged to the student’s account. Insurance or drug cards are not used at the Health Center. Non-formulary prescriptions may be filled at a local pharmacy.
It is the responsibility of each student athlete to be carried on a primary insurance policy.
Heidelberg University supplies all student athletes with secondary insurance. There is no cost for this insurance to the student. There is a $1,000 deductible with this plan.
The Student is responsible for initiating all insurance claim forms for payment of medical bills. In the event of an accident or sickness, the Student should:
1. If at School, report immediately to the University Health Center so that proper treatment or assistance can be arranged. Contact the Stoner Health Center at 419-448-2041.
2. If away from School, consult a doctor and follow his/her instructions. Pay the bill and obtain a receipt. Notify Special Risk Claims, Commercial Travelers Mutual Insurance Company, 70 Genesee Street, Utica, NY13502, 800-756-3702 by sending a Student Insurance Medical claim form as soon as possible. Bills that are not receipted are paid directly to the doctor or hospital. Please consult with the University Health Center on claims away from campus as well.
Each member of the athletic training clinical faculty is expected take equal responsibility for the enforcement of the Athletic Training Room Policies and Procedures. This includes enforcing the policies for clinical athletic training students. Enforcing the rules should be done in a polite and professional manner.
Failure to abide by these rules will result in loss of access to the Heidelberg Athletic Training Room.
Athletes not cleared to participate cannot receive treatment from the Athletic Training Department.
- The Heidelberg University Athletic Training Clinical faculty reserves the right to NOT COVER events that have been changed to a different time without adequate notice. The Certified Athletic Trainer assigned to the sport must be notified as soon as possible by the coach so attempts to accommodate the request can be attempted. A MINIMUM of 24 hours is requested for all schedule changes.
- ‘In season’ sports receive first priority in regards to practice coverage as well as pre- and post-practice treatment/taping. If special coverage is desired for other events please let the Athletic Training Clinical faculty know well in advance so schedule changes can be considered.
- ‘In season’ sports are defined as the traditional season that the sport normally competes in for NCAA tournament or championships (Ex. Football/Volleyball = Fall, Basketball/Wrestling = Winter, Baseball/Softball=Spring)
- *NO ONE* is allowed in the Athletic Training Room without supervision by a member of the Athletic Training Clinical faculty.
- *NO PATIENT* may administer, or make adjustments to his/her own electrical treatment. The therapeutic equipment is too hazardous and too expensive to be abused. Whirlpool temperatures will be maintained within designated treatment ranges.
- Supplies will not be taken from the Athletic Training Room without permission; examples are tape, equipment, towels, bottles, etc.
- This facility is co-ed at all times. Appropriate dress is required. A minimum of shirt and shorts should be worn at all times during evaluations and treatments unless otherwise specifically directed by an Athletic Training Clinical faculty member.
- All injuries should be reported to the Athletic Training Clinical faculty for evaluation.
- Treatments will only be administered during designated treatment hours or by appointment with the Athletic Training Clinical faculty.
- The Athletic Training Clinical faculty reserves the right to have athletes shower before receiving treatment.
- It is the responsibility of the student athlete to allow enough preparation time to be treated before practices/games. The Athletic Training Room is not an excuse to be late to class, practices, or games. Limited staffing and facilities equals wait time. Plan ahead.
- Absolutely NO shoes on the treatment tables.
- All equipment is to be left in the hallway – NO cleats, pads, spikes, etc.
- The Athletic Training Room is a healthcare clinic and place of business, not a lounge. If you are not receiving treatment, please make room for others. NO LOITERING.
- Profanity is prohibited and horseplay will not be tolerated.
- NO FOOD OR DRINK is allowed and the use of any form of tobacco is prohibited.
- Place all trash in appropriate containers – NO excuses.
- Empty ice bags when finished. Do not put melted ice bags in the trash.
- Personal items should be left in the locker room. The Athletic Training Clinical faculty are not responsible for lost or stolen articles.
As of the beginning of the 2010-2011 academic year, the NCAA's Committee on Competitive Safeguards and Medical Aspects of Sports (CSMAS), in partnership with the Centers for Disease Control and Prevention (CDC), has changed its policies regarding concussion management. The NCAA Playing Rules Oversight Committee is also continuing to explore sport specific changes. The following are the procedures to follow when referring concussions at Heidelberg University. These timeframes are meant to be guidelines as each athlete and concussion is different and should be managed as such.
***Concussions should only be graded after athlete is asymptomatic.***
- All patients wishing to participate in intercollegiate athletics, regardless of level, must complete baseline testing prior to the first competition. Any patient who has sustained a previous head injury and is returning for a new season should complete a new baseline assessment prior to the first competition of that season. Baseline testing will be administered by the Athletic Training Department and kept on file with the AT Dept. and available to the Director of Stoner Health & Counseling Center and collaborating Athletic Team Physicians upon request.
- Any athlete suffering from an mTBI (Mild Traumatic Brain Injury), or exhibiting signs of mTBI, should be removed from participation for the remainder of the day (regardless of participation – including games). A sideline evaluation will be conducted by the AT(Athletic Trainer) using the SCAT3 (Sport Concussion Assessment Tool 3 – see below). Standard emergency management principles and particular attention should be given to excluding a cervical spine injury. Furthermore, the patient will be seen by an on-site MD/DO if available and will be seen by the Athletic Team Physician(s) and/or Director of Stoner Health & Counseling Center for further assessment before RTP (Return to Play) and to determine appropriate management.
- Any athlete that has suffered any level of mTBI may return to play only after completing an appropriate RTP progression and being cleared to return to play by a physician; either the Athletic Team Physician(s), Director of Stoner Health & Counseling Center, or another physician (MD/DO). If seen by outside MD/DO, the athlete must be seen by an Athletic Team Physician for ultimate RTP determination. Appropriate documentation must be on file with the AT Department prior to RTP.
- A Symptom Checklist shall be completed each day up to, and including the day the athlete is asymptomatic. Once an athlete has been asymptomatic for at least 24 hours a gradual RTP protocol shall be implemented unless directed otherwise by an Athletic Team Physician.
- The Coordinator of Athletic Training Services will maintain oversight for all mTBI cases and athletes for clarity and management awareness purposes.
- The Coordinator of Athletic Training Services shall be informed at the onset of each individual suspected mTBI case.
- The Coordinator of Athletic Training Services shall be informed of atypical RTP progressions including:
- Extended symptomatic periods
- Increases in reported symptom severity
- Regression from asymptomatic to symptomatic periods
- Collaboration between AT, Athletic Team Physician(s), Director of Stoner Health & Counseling Center and Disabilities Coordinator should take place to ensure that patients are receiving the appropriate physical and cognitive rest in the acute symptomatic period, if necessary, following injury. If academic accommodations are necessary, the Athletic Team Physician will refer the athlete to the Disabilities Coordinator for further evaluation and determination of appropriate academic accommodation.
- Director of Stoner Health & Counseling Center and Athletic Team Physician(s) maintain the ability to implement an adapted mTBI management protocol if deemed necessary and appropriate. This is possible in an effort to ensure the safety of the athlete during their recovery from an mTBI. At any point throughout the recovery of the athlete, a neurologist, or other specialist specifically trained in mTBI management may be consulted as determined by the Athletic Team Physician and Director of Stoner Health & Counseling Center.
The NCAA bans the following classes of drugs:
b. Anabolic Agents
c. Alcohol and Beta Blockers (banned for rifle only)
d. Diuretics and Other Masking Agents
e. Street Drugs
f. Peptide Hormones and Analogues
h. Beta-2 Agonists
Note: Any substance chemically related to these classes is also banned.
The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they have been specifically identified.
Drugs and Procedures Subject to Restrictions:
a. Blood Doping.
b. Local Anesthetics (under some conditions).
c. Manipulation of Urine Samples.
d. Beta-2 Agonists permitted only by prescription and inhalation.
e. Caffeine if concentrations in urine exceed 15 micrograms/ml.
Some Examples of NCAA Banned Substances in Each Drug Class
NOTE: There is no complete list of banned drug examples. Check with your athletics department staff before you consume any medication or supplement.
- amphetamine (Adderall)
- caffeine (guarana)
- fenfluramine (Fen)
- methylphenidate (Ritalin)
- phentermine (Phen)
- synephrine (bitter orange)
exceptions: phenylephrine and pseudoephedrine are not banned.
Anabolic Agents – (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione)
Alcohol and Beta Blockers (banned for rifle only)
Diuretics (water pills) and Other Masking Agents
- spironolactone (canrenone)
- tetrahydrocannabinol (THC)
no other substances are classified as NCAA street drugs.
Peptide Hormones and Analogues
- growth hormone(hGH)
- human chorionic gonadotropin (hCG)
- erythropoietin (EPO)
Any substance that is chemically related to the class of banned drugs is also banned (unless otherwise noted).
All Student-Athletes are required to complete the New Student medical forms along with the Athlete Forms. The Athlete Forms are accessible via an online student portal in which they are to be completed electronically.
The Heidelberg University Athletics department requires mandatory on-campus physicals for all student-athletes. Student-athletes will be examined by our doctors so that they can receive the best medical attention available, should they be injured in competition. Athletes will be notified of these August dates by their coaches once the dates have been established. All Athlete Forms MUST be completed prior to receiving your on-campus pre-participation physical exam.
Visit the Health Center's new student information page for a checklist of forms.
1st Year - Certificate
2nd Year - Letter Jacket
3rd Year - Action Plaque
4th Year - Career Plaque
1) Varsity letters are awarded for varsity competition only by the head coach of that particular sport to the Letter Award Policy set forth by the athletic department.
2) The head coach shall have the power to award a letter if, in his/her opinion student-athlete would have normally qualified for a letter, but was prevented from doing so by an athletic injury
3) If they have never lettered before, a student-athlete who has been loyal and a helpful member of the team may be awarded a letter as a senior even though he/she may not qualify under #1 or #2.
4) A student athlete who, for any reason fails to complete a sports season as a member of the squad shall forfeit his/her right to an athletic award in that sport for that season.
5) Two sport athletes shall only receive only one letter jacket, blanket, or watch.
6) Head Coaches have the option of awarding or withholding any award due to special circumstances with the approval of the Athletic Director.
Clyde A. Lamb Scholar Athlete Award
Presented to one male and one female from each OAC institution. Each recipient must have two years participation in an OAC-sponsored sport, senior status, a minimum GPA of 3.00 and sportsmanlike conduct in a manner that has brought credit to the student-athlete and his or her institution. The recipients will be honored at the OAC Spring Awards Banquet.
Presented to a graduating male and female senior who most nearly exemplifies the characteristics of mind, body, and spirit to which Paul Hoernemann dedicated his own life: High ethical character, scholarship, outstanding leadership, proficiency in athletics, and loyalty to the spirit of Heidelberg University.
The Sayger Awards
Presented to the senior male and female athlete considered to be an All-American young person and most likely to succeed.
The Prugh Prize
Presented to the Heidelberg graduating male and female student who is judged to have excelled all others in leadership and performance in several branches of intercollegiate athletics, one of which has been basketball.
Student-athletes at the Heidelberg University are expected to represent themselves, their team and the University with honesty, integrity, and character whether it be academically, athletically or socially. Participation on an intercollegiate team is a privilege and should be treated as such. It has many benefits and brings with it a responsibility to be positive and effective members of the team, department, campus and broader communities.
The athletics department is a window to the University and student-athletes often are in the spotlight. For better or worse, their behavior is subject to scrutiny by many including peers, campus, local and national communities and media. The actions of one student-athlete may result in a generalization to all student-athletes and reflects on the individual, team, department and University. It is expected that all student-athletes abide by team, department and University policies.
Student-athletes who do not conform to this code may be subject to consequences for their actions that may include but are not limited to: a warning, dismissal from the team, and dismissal from the University. In addition to all University policies, student-athletes are responsible for following the standards in the NCAA student-athlete behavior statement and the Ohio Athletic Conference rules and regulations as well as all city, state and federal laws.
Be respectful of all others and to treat people as they would want to be treated. Communicate with their teammates, coaches, faculty, and other members of the
campus community with honesty and timeliness. Follow all Team, Intercollegiate Athletics, University, OAC and NCAA rules and guidelines. Attend all classes as scheduled unless absences are approved. Complete their academic coursework in a timely fashion and make progress towards a degree each semester. Give their best effort academically, athletically and in life. Give back to the Heidelberg and Tiffin Community through service projects.
Local, State and Federal Laws
Student-athletes who are alleged (including arrested or charged) to have broken local, state and federal laws will be subject to team and department sanctions upon a case by case review. Violations involving physical and/or sexual violence, use of illegal weapons, or driving while under the influence will be subject to immediate suspension from team activity pending further investigation. The head coach, in consultation with the athletics director (or his/her designee), will impose sanctions.
Team or Athletics Department disciplinary sanctions may be imposed in advance of any campus disciplinary and/or criminal actions. Disciplinary sanctions may include, but are not limited to: verbal or written reprimand; suspension from the team; reduction, cancellation or non-renewal of athletics scholarship aid; and dismissal from the team. Additional sanctions may be imposed by the broader University, including probation, suspension from school, or expulsion.
For the purposes of this code of conduct, suspension from the team means that student-athletes may not practice, compete or travel with any Heidelberg University Athletics team. However, suspended student-athletes may, with the approval of the coach and designated sport administrator, attend team meetings and retain privileges to access the athletic training room, academic support services and individual use of weight training. Exceptions to any of these terms may be made by the Athletics Director or his/her designee.
Heidelberg University prohibits any act of hazing done by or to any Heidelberg student.
At Heidelberg University "hazing" is defined as follows: Any physical or mental request, requirement, action or obligation (whether on or off campus) created or placed upon any person which could or does cause undue discomfort, pain, injury, embarrassment, harassment, or ridiculous OR which violated any Federal, State, local statute or Heidelberg University policy including those established by the Heidelberg University Inter-Fraternity Council and the Heidelberg University Inter-Society Council."
Heidelberg University defines the following as physical hazing: Shoving, hitting or pretending to hit any person, including paddling in any form. Performing acts which are or could be dangerous (particularly activities unsupervised by active members). Requiring or requesting the consumption of undue amounts of odd preparations or spoiled or live food including any amount of alcohol or drugs of any kind, or any food that is given that is not normally eaten that would or could cause harm. Unhealthy conditions. During New Member Education each New Member must have the opportunity to maintain a normal schedule, here defined as including three (3) reasonably spaced meals per day, the encouragement and opportunity for six to eight (6-8) hours of consecutive, uninterrupted sleep per twenty-four (24) hour period, and a reasonable time for daily personal hygiene. Excessive or abusive calisthenics. Yelling or shouting above a normal conversational tone by actives at a New Member (or vice versa) "Line-ups" of New Members not in compliance with the guidelines on noise levels.
Heidelberg University defines the following as psychological hazing: Requiring the actual or pretended violation of the law. Violating accepted social customs in regard to sex. Requiring that a person do or submit any act that will alter his/her appearance in any significant degrees for a period longer than the pledging period. Telling a pledge that they will not be initiated based on their performance with the intent of causing the pledge unfounded stress.
Harassment/ Sexual Misconduct
Heidelberg University does not and will not tolerate harassment of our students on the basis of race, color, sex, sexual orientation, religion, national origin, age or disability. The University recognizes the adverse impact of harassment on academic and residential success, and recognizes that those being harassed may personally suffer adverse affects. All students are entitled to an environment free from all forms of unlawful discrimination and harassment. In order to properly educate students about harassment and sexual misconduct, programming is offered in university residence halls and through the office of the Dean of Student Affairs. This policy demonstrates the University's commitment to addressing this important concern.
Harassment is physical conduct, verbal conduct or other expressive behavior, including written, pictorial, or electronic expression, that explicitly demeans any person(s) and 1) interferes with education, employment or other University-authorized activity; or 2) creates an intimidating, hostile or demeaning environment for education, University-related work, or other University-authorized activity. It is a violation of University policy to engage in harassment, or to retaliate against anyone bringing forth an honestly perceived complaint of harassment.
Verbal harassment includes, but is not limited to, name calling, slurs, and epithets, jokes or other remarks that demean the victim and/or discourage the individual's full participation in the University's community. Physical harassment occurs when a person's body, possessions, or residence are threatened or abused.
In addition to the preceding definition, harassment refers to behavior that is not welcome, which is particularly offensive, which debilitates morale and which therefore interferes with the work, academic effectiveness, or living environment of its victims, their co-workers or peers.
Harassment of students will not be tolerated. Students who have questions about harassment or who wish to discuss a complaint should contact the Vice President for Student Affairs/Dean of Student Affairs office. Students are also free to contact the Tiffin City Police Department to file appropriate charges. If the case cannot be resolved at this level, the appropriate grievance procedure will be employed. Students charged with harassment will be referred to the appropriate judicial body.
Sexual misconduct, in a college setting, is "non-consensual physical contact of a sexual nature," such as acts using force, threat, intimidation, or advantage gained by the offended person's mental or physical incapacity or impairment of which the offending person was aware or should have been aware.
Student-athletes are expected to abide by the NCAA rule (Bylaw 10.3) which prohibits student-athletes from knowingly:
Providing information to individuals involved in organized gambling activities concerning intercollegiate athletics competition; Soliciting a bet on any intercollegiate team; Accepting a bet on any team representing the institution; Soliciting or accepting a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value; or Participating in any gambling activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling.
The possession and/or consumption of alcohol is not condoned by Heidelberg University. The University expects all students to comply with the Ohio law regarding possession and consumption of alcoholic beverages. Student-athletes who do not conform to this code may be subject to consequences for their actions that may include but are not limited to: community service, suspension, dismissal from the team and dismissal from the University. Any Student-athlete that is arrested in season will be suspended from competition. The length of that suspension will be determined by the Head Coach and approved by the Director of Athletics.
Heidelberg University understands that it is a privilege for a student to represent Heidelberg University on or off the field and the responsibility of such representation is a matter of both character and integrity. Heidelberg University, along with the National Collegiate Athletic Association (NCAA), seeks to uphold this responsibility by providing programs to insure a fair, safe, healthy and honorable field of play. The Drug Testing and Education Program has been established to:
1. Promote the health, safety and welfare of all student-athletes and staff.
2. Inform all student-athletes and staff at the athletics introductory meeting about NCAA and Heidelberg University policies, insuring compliance with NCAA standards concerning drugs to include alcohol.
3. Maintain an environment that encourages student-athletes to avoid the use and/or abuse of banned substances and alcohol.
4. Provide preventative and educational programs to communicate information regarding drug/alcohol treatment program.
5. Identify and assist those who use or abuse drugs/alcohol and who would benefit from counseling, education or treatment.
6. Maintain the integrity of the Heidelberg University athletic program and the Heidelberg University community at the highest levels.
7. Ensure student-athlete preparedness for the current NCAA policy of drug testing at all levels of Division III championships.
The Athletic Department is taking a proactive approach to these issues by instituting a program of education, testing and support.
The Heidelberg University Athletic Department's Drug Testing and Education Program is separate and distinct from NCAA testing and reserves the right to test at different cutoffs levels and for different substances. The unauthorized use of any substance prohibited by Federal or State law and/or the NCAA by any member of an intercollegiate team at Heidelberg University is expressly prohibited. The consequences for violating the policy are herein defined. The policy and procedures will be distributed and explained to all student-athletes at the department or team's organizational meeting at the beginning of each academic year or at the time an athlete is added to the roster. The Heidelberg University Athletic Department reserves the right to amend the Drug Testing and Education Program at any time.
Overview of Program
Drug Testing and Education Program is managed by the Athletic Department, the Health Center with assistance from the Athletic Training Department, under the authority of the Dean of Student Affairs. The Health Center is responsible for facilitating testing procedures, and shall assist in obtaining personal counseling services and referrals of student-athletes. The specific duties and responsibilities of all parties related to the Heidelberg University Athletic Department's Drug Testing and Education Program are as follows:
Program Administrator (Athletic Director)
The Program Administrator reports to the Dean of Student Affairs and is responsible for the overall Drug Testing and Education Program. The specific duties of the Program Administrator are:
1. Coordinate and supervise the drug-testing program and chair the Drug Testing and Education Program Committee.
2. Serve as the chief liaison between Heidelberg University Department of Athletics, student-athletes, and the Health Center.
3. Coordinate education programs and services for student-athletes, coaches and staff.
Program Coordinator (Director of Health & Counseling Services)
The Program Coordinator reports to the Dean of Student Affairs and is responsible for the testing procedures and the process of the Drug Testing and Education Program. The specific duties of the Program Coordinator are:
1. Establish appropriate procedures for drug testing
2. Facilitate the collection of urine for drug testing.
3. Coordinate further testing by an outside lab should a student athlete test positive on campus
Drug Testing and Education Program Committee
The role of the Committee will be to review the overall operation of the Heidelberg University Department of Athletics Drug Testing and Education Program and make recommendations concerning the program to the Athletic Director and the Director of the Health and Counseling Services. The committee will meet once per semester, and as needed. An additional role of the committee members will be to maintain an open dialogue between the committee and the Heidelberg University community.
The committee shall consist of the following members:
1. The Athletic Director
2. Director of the Health and Counseling Center
3. The Dean of Student Affairs
4. Director of Wellness & Healthy Living
5. Director of Safety & Security
Heidelberg University Athletic Department's Drug Testing and Education Program will include the following educational activities:
1. The Program Administrator will report any changes in the current drug testing policy and/or testing procedures to the athletic staff.
2. At the beginning of each year during the mandatory meeting for all student-athletes, the Athletic Director will review NCAA and Heidelberg University's drug testing programs and regulations with all student-athletes.
3. The Athletic Director and/or other university designees will conduct a meeting with all first-year student-athletes about the resources (education/treatment/etc.) that are available to all student-athletes concerning drugs and/or alcohol.
4. Topics that may be included in educational activities are as follows:
a. Information on the medical, emotional, and physical effects of drug and use and abuse.
b. The Heidelberg University Athletic Department's Drug Testing and Education Program Protocol and NCAA rules, regulations, and policies concerning drugs and alcohol.
c. Information regarding treatment alternatives and resources.
d. Information regarding the NCAA and Heidelberg University Athletic and Judicial sanctions for Drug and Policy violations.
The drug screening process may include, but is not limited to, analysis of the NCAA list of banned drug classes. This banned drug list can be obtained from the Program Administrator. An updated list of banned substances can be found at the NCAA website at www.ncaa.org. Heidelberg University requests that all student-athletes keep the Stoner Health Center aware of any prescribed drugs and dietary supplements that he or she may be taking.
Heidelberg University Athletic Department's Drug Testing and Education Program personnel will not distribute or encourage the use of any dietary supplements or ergogenic aids. A dietary supplement is a product that contains one or more of the following dietary ingredients: vitamins, mineral, amino acids, herbs or other botanical, and other metabolites. Many dietary supplements or ergogenic aids contain banned substances. Often the labels of dietary supplements are not accurate and are misleading. Terms used such as 'healthy' and 'all natural' do not ensure that supplements do not contain banned substances. Using dietary supplements may cause positive drug tests. Student-athletes who take or intend to take any dietary supplements should review the product with the Stoner Health Center; however, such a review shall not serve as a defense to a positive drug test.
Selection Methods for Drug Testing
A student-athlete with a drug or problem may voluntarily notify the Athletic Director or Athletic Trainer of the problem. There will be no sanctions assigned to the student-athlete if he/she voluntarily discloses drug use. However, some time away from practice or game situations may be designated to enable the student to begin recovery, treatment, and produce a negative future test. He/she will be referred for mandatory evaluation by the Stoner Counseling Services, and subject to follow up drug screening at the discretion of the program committee. The voluntary notification must be done prior to the Department of Athletics' request for drug testing. This is a one- time offering for voluntary disclosure for student-athletes during their intercollegiate athletics tenure. Student-athletes are not eligible for voluntary disclosure without sanction after being notified of selection for drug testing or after a previous positive test.
Student-athletes may be selected for random testing throughout the entire calendar year. Student-athletes on the institutional squad list will be eligible for testing using random generation prepared by an outside contractor. No more than 24-hour notice will be given for a random drug test.
Reasonable Suspicion Screening
A student-athlete may be subject to testing at any time when the Athletic Director and Dean of Student Affairs determines there is individualized reasonable suspicion to believe the participant is using, or has used, a prohibited drug. Such reasonable suspicion shall be based on objective information as determined by the Athletic Director and the Dean of Student Affairs. Any member of the Department of Athletics can provide information leading to reasonable suspicion; however, the Athletic Director and Dean of Student Affairs will have the final approval to test.
Reasonable suspicion may be, but is not limited to: 1) observed possession, observed use, drug paraphenalia or reports of concern related to substances appearing to be prohibited drugs, 2) arrest or conviction for an offense related to the use, possession, or transfer of prohibited drugs or substances on or off campus, 3) observed abnormal appearance, conduct, or behavior reasonably interpretable as being caused by the use of prohibited drugs or substances. Among the indicators which may be used in evaluating student-athlete's abnormal appearance, conduct or performance are: decrease in class attendance, significant GPA changes, decrease in athletic practice attendance, increased injury rate or illness, physical appearance changes, academic/athletic motivational level, emotional condition, mood changes and illegal involvement.
Upon predetermination by the Athletic Director and Dean of Student Affairs that reasonable suspicion exists, the Program Coordinator will set in motion a drug test. If the Athletic Director and/or Dean of Student Affairs certifies reasonable suspicion, the student-athlete must report to produce a specimen immediately upon notification.
Note: When an individual is found to be in possession and/or using illegal substances, he/she will be subject to the same procedures that would be followed in the case of a positive drug test.
NCAA Post-Season Participation
During the academic year all teams or individuals with post-season NCAA play opportunities may be tested at least once prior to the departure date for such play.
Non-compliance with the Heidelberg University Athletic Department's Drug Testing and Education Program or failure to appear for the scheduled testing time will be considered a positive test result.
Drug Testing Schedule
All teams will be subject to testing from the first day of classes in the Fall, including those teams who begin practice prior to the first day of classes for the fall semester, until the close of the academic year. Teams, whose seasons extend beyond the academic year, may be tested through the last day of their season or postseason play.
Notification of Student-Athletes and Coaches
In order to ensure the authenticity of all specimens collected and to protect the privacy of student-athletes, student-athletes will receive no more than twenty-four (24) hour notice of the time when specimen collection will occur. The students will be notified through Send Word Now by the Office of Safety of Security. Once students have been notified, head coaches will be notified of their student-athlete's selection by the Program Administration.
Procedure for Student-Athletes
The specific procedures that shall be followed in determining the scheduling of specimen collection and in notifying the selected student-athletes are:
- The student athlete should report to the collection site during the 30-minute reporting window
- Student-athlete identification will be verified with a picture ID
- Student-athlete should bring all current prescription medication with their container to the testing site
- When student-athlete is taken back to provide specimen, the student-athlete is expected to wear a t-shirt and shorts without pockets
- No personal items, besides identification and prescription medicine, will be permitted at the testing site
- Failure to report during 30-minute testing window is considered a non-negative test.
Student-Athlete Consent Forms
On or immediately prior of the first day of competition for each team, the Athletic Director will distribute the NCAA and Heidelberg University Athletic Department's Drug Testing and Education Program Student-Athlete Consent Forms to all team members. Student-athletes will be ineligible for participation in all intercollegiate practice and competition until both statements are completed, signed and returned to the Department of Athletics. Parental consent (signature) must be obtained for any student athlete who is a minor (under 18 year of age). The completed NCAA forms will be kept on file by the Athletic Director; the Heidelberg University Athletic Department Drug Testing and Education Program acknowledgment forms will be kept on file by the Program Administrator.
Positive Test Result
In the event a positive test occurs, the Program Coordinator will notify the Athletic Director and the Dean of Student Affairs. The Athletic Director will notify the Head Coach. The Dean of Student Affairs will be responsible for informing the student-athlete in accordance with the Heidelberg University Student Code of Conduct. Those who have a positive test via laboratory exam, declining to take a test, or failing to show for drug negative drug screen before return to competition will be permitted. The Dean of Student Affairs will discuss the test results and the subsequent course of action with the student-athlete in accordance with the Student Code of Conduct. The final results of any positive testing will become part of the student athlete's permanent record and will be protected in accordance with FERPA.
The Dean of Student Affairs office will become responsible for adjudicating and determining follow up responses under the Student Code of Conduct; however, the following conditions will also be placed on the student-athlete.
FIRST OFFENSE: Any student-athlete found to be in violation of the university drug policy, including the use of illegal drugs, whether by testing or incidental discovery will be ineligible to participate in Heidelberg University athletics indefinitely until all sanctions assigned by the Dean of Student Affairs Office, not including probation, are completed.
SECOND OFFENSE: Any student-athlete found to be in violation of the university drug policy, including the use of illegal drugs, whether by testing or incidental discovery will be ineligible to participate in Heidelberg University athletics for one calendar year and must also fulfill any sanctions assigned by the Dean of Student Affairs Office.
THIRD OFFENSE: Any student-athlete found to be in violation of the university drug policy, including the use of illegal drugs, whether by testing or incidental discovery will be permanently ineligible to participate in Heidelberg University athletics.
A student-athlete who tests positive for a banned substance may, within forty-eight (48) hours following notification of the laboratory findings, contest the finding of the positive results in writing to the Athletic Director.
A student-athlete who tests positive, or who dispute that they refused or failed to take a required test under the terms of the Heidelberg University Athletic Department's Drug Testing and Education Program, and who receives a sanction via the penalties of violation can appeal the sanction through the Appeal Process outlined in the Student Code of Conduct.
The Dean of Student Affairs Office will determine when a student-athlete is eligible for reinstatement. Once determined eligible, the student-athlete must undergo drug testing prior to regaining full eligibility. This will be communicated to the Student-athlete, the Head Coach and the Athletic Director in writing. Final determination for return to participation will be made by the Head Coach in accordance with team policies.
A student-athlete who has earned the privilege to return to participation in athletics following a positive drug test under this policy may be subject to follow-up testing. Testing will be unannounced, at the expense of the individual, and will be required at a frequency determined by the Athletic Director in consultation with the Dean of Student Affairs Office.